Your Wellbeing
WORK-LIFE INTEGRATION: PAID-TIME OFF (PTO), LEAVE OF ABSENCE AND WELLBEING RESOURCES
Wellbeing360 is OU Health’s framework for supporting every dimension of employee wellbeing. It reflects our commitment to invest in the whole person — supporting your physical, financial, growth, emotional and social wellbeing. This model guides how we create a culture where every team member can thrive personally and professionally.
THE FIVE DIMENSIONS OF WELLBEING
Together these dimensions form the foundation of Wellbeing360. A system to help every member live well, work well and grow well at OU Health.
Time away from work isn’t just a benefit — it’s essential to your wellbeing. Whether you need time to recharge, care for family, recover from illness or celebrate life’s important moments, PTO gives you the flexibility to be present when it matters most. Employees earn PTO based on hours worked, which can be used for vacation, illness or injury, personal matters and holidays.
PTO Facts: A few key things to keep in mind:
- Available starting on your date of hire.
- Earned each pay period based on hours worked.
- Unused PTO accruals roll over from year to year, subject to a maximum based on your years of service.
- After you reach the maximum balance, accrual will stop until you lower your balance.
PTO Donation: You may choose to donate PTO hours to an employee experiencing a medical emergency or major disaster, based on IRS guidelines — a meaningful way to support your colleagues in times of need.
PTO Cash-In: During annual Open Enrollment, you may elect to “cash in” some of your PTO hours for payment the following year. Specific timing will be communicated during Open Enrollment.
OU Health RECOGNIZES SIX HOLIDAYS ANNUALLY FOR WHICH PTO SHOULD BE UTILIZED:
New Year’s Day | Memorial Day | Independence Day | Labor Day | Thanksgiving Day | Christmas Day
*Calculations are based on a full-time equivalent of 80 hours per biweekly pay period (2,080 hours per year). If you work fewer hours each biweekly pay period, divide the “annual full-time hours accrual” applicable to your completed years of service by 2,080. If you work fewer than 80 hours in a biweekly pay period, your PTO accrual will be prorated.
Supporting you when life happens
Life brings unexpected challenges and transitions — from welcoming a new baby to recovering from illness or caring for a loved one. OU Health offers a variety of leave options to support you and your family during these important times. These programs are designed to help you navigate life events with peace of mind, knowing your job and benefits are protected while you focus on what matters most — your health, your family and your recovery.
Family & MEDICAL LEAVE ACT (FMLA): PROTECTING YOUR JOB WHEN YOU NEED TIME AWAY
OU Health complies with the federal FMLA, providing eligible employees with up to 12 weeks of unpaid, job-protected leave for qualified reasons. Whether you’re caring for a family member or managing your own serious health condition, FMLA ensures you can take the time you need without jeopardizing your career. To apply for FMLA, contact OU Health’s company leave administrator, Sedgwick.
SHORT-TERM DISABILITY BENEFITS (STD): FINANCIAL SECURITY DURING RECOVERY
Your health and recovery come first. If you’re unable to work due to a covered illness, injury or disability, OU Health’s short-term disability benefits continue to pay all or part of your base salary for up to 26 weeks — giving you financial peace of mind while you heal and focus on getting better.
STD Eligibility
- Benefits-eligible employees working at least 16 hours per week (.4 FTE).
- Must be employed with OU Health for 90 days prior to the start date of the eligible leave.
- STD benefits are based on your base salary/rate of pay as of the last day you were actively at work.
- The 26-week benefit period includes a one-week waiting period before your salary continuation begins.
- PTO cannot be used to supplement wages when receiving less than 100% benefit during weeks 7–26.
- 401(k) contributions are paused during STD leave, as STD pay is not eligible under the 401(k) plan.
- If available, PTO must be used during the 7-day waiting period.
paid-FAMILY LEAVE (PFL): TIME TO CARE FOR FAMILY
OU Health offers up to six weeks of paid time away from work to support care for eligible family members.
Eligibility includes:
- Benefit-eligible employees working a minimum of 16 hours per week (.4 FTE).
- Must be employed with OU Health for 12 consecutive months prior to the start date of the eligible leave.
PFL provides 100% wage continuation based on your base salary or rate of pay as of the last active work day, for up to six weeks.
PAID VOLUNTEER TIME: OU HEALTH’S COMMUNITY VOLUNTEERISM PROGRAM
Your connection to the community strengthens your sense of purpose and wellbeing. OU Health provides paid time away from work each year to volunteer in the community —supporting causes that matter to you while making a positive impact. More information is available in PolicyTech or on the Community Relations and Strategic Programs’ Hub page.
BEREAVEMENT LEAVE: TIME TO GRIEVE AND HEAL
Losing a loved one is one of life’s most diffi cult experiences. Bereavement leave provides up to five paid days away from work in the event of the death of an immediate family member and up to three days for an extended family member. Take the time you need to grieve, support your family and begin the healing process.
MILITARY LEAVE: HONORING YOUR SERVICE
In accordance with the Uniformed Services Employment and Reemployment Rights Act, OU Health offers Military leave to those who are called to or volunteer for active duty, Reserve or National Guard training. We honor your commitment to serving our country.
ADDITIONAL SUPPORT AVAILABLE
Additional leave may be available. Employees should contact the leave of absence administrator, Sedgwick, to request a leave of absence. More information is available in PolicyTech on The Hub.
Taking time to heal isn’t just necessary — it’s an investment in your long-term wellbeing and your ability to return to work healthy and strong.
FINDING SUPPORT WHEN LIFE CHALLENGES YOU
Life is full of challenges — from everyday stress to major life transitions. Maintaining your wellbeing means having support when you need it, whether that’s managing work pressures, navigating family concerns or simply finding work-life integration. OU Health’s EAP, administered by SupportLinc, offers a wide range of confidential personal support services designed to help you thrive.
You and any member of your household can access up to seven free counseling sessions, along with referrals for legal and financial services — and much more. This program recognizes your emotional, mental and every day life are interconnected, and we’re here to support you in all areas of life.
All employees are eligible for the EAP, regardless of medical plan enrollment. SupportLinc provides confidential mental health and wellbeing support to you at no cost — because asking for help is a sign of strength.
Enroll today at SupportLinc.com
Access Code: OU Health
SUPPORTLINC: 24/7 FOR LIFE’S CHALLENGES
SupportLinc is a no-cost, confidential mental health and wellbeing benefit available to you and your family 24 hours a day, 365 days a year. Whether you’re facing a crisis or simply want to build healthier habits, support is always available. Your program includes:
- In-the-Moment Support: Reach a licensed clinician by phone anytime for assistance with work-related pressures, depression, stress, anxiety, grief, relationship problems, substance use or other emotional health concerns. When life feels overwhelming, help is just a phone call away.
- Short-Term Counseling: Access no-cost in-person or virtual counseling sessions with a licensed counselor at a time and place convenient for you. Sometimes talking through challenges with a professional makes all the difference.
- Coaching: Get personalized assistance from a coach to boost your emotional fitness, learn healthy habits, establish new routines, build your resilience and find better work-life integration.
- Work-Life Benefits: Receive expert consultations for financial and legal issues. Work-life specialists also provide referrals that help address everyday needs such as child or elder care, pet care, home improvement, auto repair, travel, education and housing needs — taking some stress off your plate.
- Real-Time Scheduling: Schedule care and support directly with a counselor, coach or work-life consultant — putting you in control of when and how you get help.
- Text Therapy: Exchange text messages, voice notes and resources with a licensed counselor through the Textcoach® mobile and desktop app, Monday through Friday. Get support on your schedule, in a format that works for you.
- Digital Group Support: Join confidential group sessions hosted by licensed counselors on topics such as stress, grief, mindfulness, preventing burnout and more. Connect with others facing similar challenges and build community.
- Self-Guided Digital Therapy: Strengthen your mental health and overall wellbeing at your own pace with Animo’s self-guided digital resources and daily inspiration to foster meaningful and lasting behavior change.
- Mindstream™: Explore live and on-demand sessions led by subject matter experts to enhance your life skills and emotional health in this fitness studio for your mind.
- Navigation Support: Take the guesswork out of getting started with three helpful assessments, including Mental Health Navigator, Addiction Care Navigator and Financial Navigator. These tools help you find the right support for your specific needs quickly and easily.
You matter — you don’t have to navigate life’s challenges alone. Support is available whenever you need it.
YOUR OVERALL WELLNESS IS THE FOUNDATION
Your wellness impacts everything — your energy, your mood, your ability to show up for your family and your capacity to excel at work. When you feel healthy, you’re better equipped to handle stress, enjoy life’s moments and pursue your goals with confidence. Wellbeing360, OU Health’s wellbeing program is designed to support you and your family in building sustainable healthy habits that last.
OU Health partners with Personify Health to off er access to a variety of health resources, personalized wellness plans and tools that empower you to take charge of your whole wellbeing. Whether you’re working to increase your activity level, improve your nutrition, manage a chronic condition or simply maintain your health, Wellbeing360 gives you the support and motivation to succeed.
INVEST IN YOUR HEALTH, EARN THE REWARDS
You can earn Rewards Cash through Personify Health for completing health activities —because we believe healthy habits should be celebrated. When you participate in OU Health’s Wellbeing360 program, you can earn up to $200 a year to redeem for merchandise, physical or virtual gift cards or donate to a local charity.
Ways to Earn Rewards Cash:
- Set up and participate in personal challenges that motivate you.
- Track your healthy habits and see your progress over time.
- Participate in corporate challenges and connect with colleagues.
- Track healthy eating, mindful minutes and physical activity — small steps lead to big results.
STEPS TO COMPLETE BETWEEN OCT. 1, 2025 – SEPT. 30, 2026 TO SAVE ON YOUR 2027 MEDICAL PREMIUMS
Step 1:
Enroll in Personify Health at enroll.personifyhealth.com.
What you’ll need:
- Sponsor code: OU Health
- Your OU Health ID as listed in Workday.
Step 2
Biometric Screening OR Preventive Health Visit.
Choose the option that works best for you.
- Biometric Screening: Provided by OU Health Corporate Health & Wellness. Schedule your appointment for a convenient, on-site screening.
- Annual Preventive Visit: Schedule your annual preventive appointment with your primary care provider. Regular check-ups help catch potential health issues early.
STEP 3:
Complete the Health Check Survey.
- Log in to Personify Health.
- Complete Health Check Survey. Health Check Survey results are confidential and are used to provide you with personalized information to help you understand your current health and potential risks.
GETTING STARTED WITH PERSONIFY HEALTH
Ready to take charge of your wellbeing?
- Enroll at enroll.personifyhealth.com to begin participating in OU Health’s Wellbeing360 program and tracking your wellness goals. You’ll need:
- Sponsor code: OU Health
- Your OU Health ID as listed in Workday.
- Eligibility: All regular and full-time/part-time employees are eligible to participate; excluding interns, temporary staff and contract employees.
Your wellbeing is an investment in your future. When you prioritize wellness, you’re building energy, resilience and vitality. Start your Wellbeing360 journey and discover how good it feels to take care of yourself.
OU HEALTH NRGY FITNESS CENTER: MOVE MORE, FEEL BETTER
Making time for exercise isn’t always easy — that’s why we bring fitness to you. The NRGY Fitness Center, funded and managed by the University Hospitals Authority & Trust (UHAT), is available to all employees at no cost. Amenities include cardio machines, free weights, locker rooms and showers, and exercise classes — all designed to support your physical wellbeing and help you stay active. Regular exercise reduces stress, boosts energy and improves your overall health. Visit The Hub to register for a gym membership or email NRGY@uhat.org.
UNIVERSITY HEALTH CLUB
The University Health Club is a premier 6,000-square-foot fitness facility featuring the latest wellness technology. OU Health employees receive discounted membership rates. Enjoy a saltwater swimming pool, aerobic training, free weights, gymnasium, group fitness classes and an indoor rock-climbing wall. Visit ouhsc.edu/uhc/membership or scan the QR code to sign up.
ADOPTION ASSISTANCE: GROWING YOUR FAMILY WITH SUPPORT
Building your family through adoption is a beautiful journey, and OU Health is here to support you. The Adoption Assistance plan reimburses eligible employees up to $3,500 for qualified expenses incurred within the plan year. If the adopted child is classified as “special needs” (as defined by the employee’s state of residence), you may receive up to $4,500. The annual maximum benefit is $7,000.
Eligibility:
- Work full-time and have been employed for at least one year.
- Work regular part-time hours (minimum 20 hours per week) and have completed two years of service (as defined by the plan).
- Be employed in a full-time or part-time capacity at the time the adoption is finalized.
PET INSURANCE: BECAUSE PETS ARE FAMILY TOO
Your pets bring joy, comfort and companionship to your life. My Pet Protection from Nationwide reimburses part of your vet bills to help you get your pets the best care possible. You may choose a 50% or 70% reimbursement level. Benefits include cash back for accidents, illnesses, hereditary conditions and more. You can also choose wellness coverage for services like spay/neuter, exams and more. You may use any vet and Nationwide’s vet helpline is available 24/7.
LEGAL SERVICES PLAN: PEACE OF MIND FOR LIFE’S LEGAL MATTERS
Legal issues can be stressful and expensive. Legal EASE offers you and your eligible dependents legal advice and services from a nationwide network of attorneys. The services include in-person and telephone advice on a range of personal legal matters. You can also get full representation for 100% of covered matters such as domestic partnership agreements, veterans’ benefit appeals and more. Discounts are available for services that are not 100% covered.
identity theft protection: protect what you’ve built
Your financial security and personal information deserve protection. LifeLock™ by Norton offers two coverage options: Benefit Essential and Benefit Premier. Both help protect you and your family from the growing threats of identity theft and data breaches. Certified resolution specialists are available to personally manage cases from beginning to end. Services include dark web monitoring, data breach notification, high-risk transaction monitoring, social media monitoring and more.
AUTO, HOME AND PERSONAL LIABILITY INSURANCE: PROTECT YOUR ASSETS
Safeguarding your home, vehicle and personal property gives you peace of mind. You can apply to insure your auto, home, other property and/or personal liability coverage for yourself. Benefits are offered through top-rated carriers including Farmers, Travelers and Liberty Mutual. A tenure discount for years of service is available in addition to group discounts for OU Health employees. You don’t need to wait for your current policy to expire to call for free quotes.
PERKSPOT: STRETCH YOUR DOLLARS FURTHER
Your financial wellness includes making your money go further. Maximize your budget with PerkSpot! PerkSpot provides members with access to exclusive discounts from leading brands. Members may save up to $4,500 on a variety of products and services, including electronics, tickets and attractions, dining, travel and health and wellness options. Additionally, users can search thousands of local retailers for additional savings.
The Hartford offers services, beyond life and disability coverage, when you or your family need additional support during some of life’s most challenging experiences.
FUNERAL PLANNING
End-of-life planning — whether expected or sudden — is never easy. The Hartford’s dedicated care team offers gentle guidance through every step, from pre-planning to burial arrangements. Online resources are also available for you to access at your own pace and in your own time.
CREATING A WILL
Preparing a Will is a thoughtful way to plan ahead and help bring peace of mind to you and your family’s future. The Hartford’s online Will preparation service offers personalized support by licensed attorneys, helping you make informed, legally-binding decisions with confidence.
BEREAVEMENT SERVICES
Empathy provides thoughtful, complimentary, on-demand support for every Group Life Beneficiary. This includes grief support services, estate and probate services, helpful planning tools, digital app, document storage, after-loss support and access to online content designed to compassionately support you during the grieving process.
Register online at: join.empathy.com/hartfordcare or call 1 (229) 544-2332. Contact Empathy at (270) 681-1364.
Digital App Access Code: EMP_Hart
TRAVEL ASSISTANCE
Travel assistance is available when traveling more than 100 miles from home and for 90 days or less. Services include but are not limited to:
- Medical assistance, including worldwide medical referrals, medical monitoring, prescription transfer, replacement of medical devices and corrective lenses.
- Emergency transports, medical repatriation and evacuations and repatriation of mortal remains.
- Pre-trip information, lost luggage/document assistance and legal referrals.
ABILITY ASSIST COUNSELING SERVICES
Ability Assist Counseling Services offers 24/7 access to master’s level clinicians, which includes face-to-face visits to support resilience and emotional wellbeing. In addition, services include unlimited phone consultations for financial, legal and work-life concerns. Services are available once you have an approved claim or leave of absence.
Register online at: guidanceresources.com. Company Code: HLF902. Company Name: ABILI
